How we use and share your information
We need to hold personal information about you on our computer system and in paper records to help us to look after your health needs.Please help to keep your record up to date by informing us of any changes to your information.
Doctors and staff in the practice have access to your medical records to enable them to do their jobs.
From time to time, it may be necessary to share information with others involved in your care. Anyone with access to your record is properly trained in confidentiality issues and is governed by both a legal and contractual duty to keep your details private.
All information about you is held securely and appropriate safeguards are in place to prevent accidental loss.
In some circumstances we may be required by law to release your details to statutory or other official bodies, for example if a court order is presented, or in the case of public health issues. In other circumstances you may be required to give written consent before information is released – such as for medical reports for insurance, solicitors etc.
To ensure your privacy, we will not disclose information over the telephone or fax unless we are sure that we are talking to you.
Information will not be disclosed to family, friends, or spouses unless we have prior written consent, and we do not leave messages with others.
You have a right to see your records if you wish. Please see 'Access to medical records' below.
For detailed information on the use of your information please see our Privacy Notice and Fair Processing notices below:
We now have a supplementary privacy notice on Covid-19 for patients as well. Please see below:
Joining up your information
The joining up your information (JUYI) initiative is designed to ensure that health professionals in the following organisations can provide you with the best care by having a knowledge of your existing medical conditions.
Partners in the JUYI shared health and social care information project are:
Gloucestershire GPs and NHS Gloucestershire Clinical Commissioning Group
Gloucestershire Hospitals NHS Foundation Trust
Gloucestershire Care Services NHS Trust
2gether NHS Foundation Trust
South Western Ambulance Service Foundation Trust
Gloucestershire County Council
Malcolm Gerald explains how Joining Up Your Information, Gloucestershire's shared health and social care information project, will help doctors, nurses and social care teams provide the highest quality joined up care in this video.
The newly launched Joining Up Your Information website www.mylocalsharedcareinfo.org also features a short animation and frequently asked questions to help explain the aims of the project
HSCIC DATA COLLECTION RE eMED3s (FIT NOTES)
There is to be an automated, fully anonymised data collection in regards to fit notes. GPs are under a legal obligation to give ‘fair processing notification’ to patients.
This practice may supply personal health data to comply with its legal obligations from time to time, as directed by the Secretary of State for Health, or other recognised Statutory Authority.
Anonymised data on the use of fit notes is being provided to the HSCIC on behalf of Department of Health, and the Department for Work and Pensions. This will enable the Department for Work and Pensions to undertake research analysis to inform policy relating to employment and sickness absence, including evaluation of Fit for Work.
Further information can be found at:
If a patient wishes (even though the data will be anonymised) to refuse to have his or her data shared then please let the receptionist know so that we can place the necessary exemption code against the medical records.
Summary Care Record
A Summary Care Record is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.
Having this information stored in one place makes it easier for health care staff to treat you in an emergency or when you GP practice is closed.
Your information will be extracted from practices such as ours and held on central NHS databases.
As with all new systems there are pros and cons to think about. When you speak to an emergency doctor you might overlook something that is important and if they have access to your medical record it might avoid mistakes or problems, although even then, you should be asked to give your consent each time a member of NHS Staff wishes to access your record, unless you are medically unable to do so.
On the other hand, you may have strong views about sharing your personal information and wish to keep your information at the level of this practice. Connecting for Health (CfH), the government agency responsible for the Summary Care Record have agreed with doctors’ leaders that new patients registering with this Practice should be able to decide whether or not their information is uploaded to the Central NHS Computer System.
For existing patients it is different in that it is assumed that you want your record uploaded to the Central NHS Computer System unless you actively opt out.
For further information visit the HSCIC Website.
If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery.
Access to Medical Records
Under the Data Protection Act 2018 and General Data Protection Regulations (GDPR), you have the right to request a copy of the information that is held about you by Price's Mill Surgery. This is known as a Subject Access Request (SAR). We have produced a patient information leaflet to explain the process for applying for access to your medical records which you can view here Subject Access Patient Information Leaflet. Please contact us should you require any further information about this subject.
Subject Access Requests can be made using the form available in the link below. Please hand in, post or email the completed Subject Access Request to us.
Third Party Information Sharing
Patients may find it helpful for someone else, usually a carer and/or family member, to be able to discuss their health information with their GP. It is possible, subject to the approval of your GP, to give us permission to communicate with a third party. You can choose whether this permission is limited to only certain subject matters. Should you wish to give permission for us to be able to communicate with a third party on your behalf, please complete the form below and hand it in to our reception staff Agreement to Share Form.